The Air Force Community College will have limited services available to current and former students for the next few months as Air University migrates college student academic records to a new company-wide student information system.
The data migration process and subsequent training for college personnel, enlisted educators, and installation education office advisors throughout the Air Force could take up to six months.
Air Force active duty enlisted, guard and reserve airmen, and space force guards are all affected.
For months, Air University officials worked hard to ensure that no student data was lost. One of the reasons for the long service disruption is that officials need to verify that active student records migrate correctly and are validated, to include 260,000 students currently enrolled in courses.
“We are fully aware that this transition period will be difficult,” said Lieutenant General Andrea Tullos, commandant and president of the Air University. “But we have to work through the pain of transitioning from an outdated and unreliable system to the modernized system our students and instructors deserve. We’re not losing any data – we’ll just have limited access to it for a while. Once the transition is complete, we will get after qualifying credits, updating student records and transcripts, and CCAF graduation.
During the modernization window period, while student data will still be collected, student records cannot be updated. Affected actions include new enrollments, military and civilian course transcript entries, course credit requests, and updates to the Military Personnel Data System, or MilPDS. Additionally, counselors in the Settlement Education Office will have reduced access to student records, but will still offer general education counseling and assistance. New enrollments in the Air University Associate-to-Baccalaureate (AU-ABC) cooperative program will not be possible and Air University will not confer CCAF degrees during the migration.
During the migration, the following CCAF functions will be available but updated as of September 28:
– Ordering CCAF transcripts and diplomas
– Participation in the Air Force Credentialing Opportunities On-Line program, or AFCOOL,
– Apply for and complete certificate programs, such as CCAF Instructor Certificates and Instructional Systems Development and FAA Airframe and Powerplant Mechanic certifications
– Participation in the general training module program
– Use of standardized test and examination programs, such as CLEP and DSST
Over the coming months, the CCAF will keep the Settlement Training Services offices informed of the progress of the migration and the services that may become available as they become available. A Frequently Asked Questions page to help answer student questions and concerns is accessible here.